Last updated 3 November 2020
When we talk about “Sofico,” “we,” “our,” or “us” in this policy, we are referring to SOFICO NV, with registered office at Technologiepark 84, 9052 Zwijnaarde, Belgium, with registration number BE0404.484.060 (RPR Gent), responsible for the collection and processing of your Personal Data on this website. The processing of Personal Data by Sofico is governed by Belgian law. Sofico may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
Information you give us
Sofico collects only the Personal Data necessary to fulfill your request. We obtain Personal Data about you if you choose to provide it. Specifically, through this website you can provide the following:
Your contact, education or employment information may be collected and processed when you choose to contact us for either of the following:
Your Personal Data is not used for other purposes than the purposes for which you have provided the information to us, unless we obtain your permission, or unless otherwise required or permitted by law, professional standards or quality rules or in case needed to optimize the services or to inform you of other available services of Sofico. For example, if you send us a resume or curriculum vitae (CV) to apply online for a position with Sofico, we will solely use the information you provide to match you with available Sofico job opportunities.
Sofico only collects “special categories of Personal Data” when you voluntarily provide us with this information or where such information is required or permitted to be collected by law or professional standards. Special categories of Personal Data include Personal Data regarding a person’s race, ethnicity, political beliefs, trade union membership, religious or similar beliefs, data concerning health or sexual life. Please use your discretion when providing these Personal Data to Sofico, and under any circumstances, do not provide special categories of Personal Data to Sofico, unless you thereby consent to Sofico’s use of that information for its legitimate business purposes and consent to the transfer and storage of such information to and in Sofico databases. Personal Data relating to criminal convictions or offences will not be processed without a legal basis.
If you have any questions about whether the provision of special categories of Personal Data or Personal Data relating to criminal convictions and offences to Sofico is, or may be, necessary or appropriate for particular purposes, please contact Sofico at SoficoDPO@sofico.be.
Automatically collected information may include the following:
Within the Sofico group
We may provide your Personal Data to other entities within the Sofico group as listed below in order to provide you with information that could be of interest to you and conduct market or other research. Personal Data may also be disclosed to other entities within the Sofico group in order to respond to your requests or inquiries.
Your Personal Data may be disclosed to following entities within the Sofico group:
Country of location
SOFICO SERVICES AUSTRALIA PTY LTD
Lyonpark Road 402/13-15
North Ryde NSW 2113
SOFICO SERVICES FRANCE S.A.S.
avenue Saint-Jean 2
CS 60120, 84918 Avignon Cedex 9
SOFICO SERVICES GERMANY GMBH
Tölzer Straße 2f
SOFICO SERVICES JAPAN K.K.
10F Toranomon, Piazza Bldg.
2-4-1 Toranomon, Minato-ku,
SOFT AND INFORMATICS COMPANY MEXICO S.DE R.L. DE C.V.
Via Atlixcayotl 1899
Torre Bosques 4, Primer Piso, Oficina 101-2 Bosques de Angelopolis
SOFICO SERVICES NEDERLAND B.V.
De Bouw 1f
3991 SX Houten
The Netherlands (NL)
SOFICO SERVICES UK LTD
Unit A, Stirling House
Willow End Park
Blackmore Park Road
Malvern, WR13 6NN
United Kingdom (UK)
All of these disclosures may involve the transfer of your Personal Data across geographical borders to countries or regions outside the European Economic Area (EEA) where Sofico has a lawful basis for such transfer under Belgian Data Protection Law and under EU 2016/679 General Data Protection Regulation Art. 44-49.
Outside the Sofico group
We do not share Personal Data with third parties outside of the Sofico group, except as necessary for our legitimate professional and business needs, to carry out your requests, and/or as required or permitted by law. Sofico does not sell Personal Data to any third parties. Also, Sofico will not transfer the Personal Data you provide to any third parties for their own direct marketing use.
Finally, Personal Data may also be disclosed to law enforcement, regulatory, or other government agencies, or to other third parties, in each case to comply with legal or regulatory obligations or requests.
We are committed to ensuring that your information is secure. We have taken technical and organizational measures to protect the databases in which your data is kept against unauthorized access, unauthorized use, theft or loss. Despite Sofico’s best efforts, however, security cannot be absolutely guaranteed against all threats. To the best of our ability, access to your Personal Data is limited to those who have a need to know. Those individuals who have access to the Personal Data are required to maintain the confidentiality of such information. We also make reasonable efforts to retain Personal Data only for so long as the data is relevant in context of our business relationships, necessary to comply with an individual’s request, for so long as permitted by law or until that person asks that the Personal Data be deleted.
Personal Data, resulting from a job application, will be retained for a period of three years. Your consent, given when sending the application form on Sofico’s career page, may be withdrawn at any time.
We want to make sure that your Personal Data is accurate and up to date. You can request a copy of the information that we hold about you and you may ask us to correct or remove information you think is inaccurate. You can also withdraw your permission for the use of your Personal Data. If you wish to exercise either of these rights or raise a complaint on how we have handled your personal data, please email us at SoficoDPO@sofico.be or write to us at the address mentioned below under section “How to contact us”. Please note we will require a copy (photocopy, scan or photograph) of an official document confirming your identity.
If you are not satisfied with our response or believe we are processing your Personal Data not in accordance with the law, you can lodge a complaint with the Belgian Data Protection Authority (https://www.dataprotectionauthority.be/citizen).
ATTN Data Protection Officer